Privacy Notice

This privacy notice tells you what to expect us to do with your personal information.

• Contact details
• What information we collect, use, and why
• Lawful bases and data protection rights
• Where we get personal information from
• How long we keep information
• Who we share information with
• How to complain

4 Pinewood Close, Gerrards Cross, Bucks SL9 7DS

info@thetwostjamestrust.org.uk

We collect or use the following information to receive donations or funding and organise fundraising activities:

• Names and contact details
• Addresses
• Donation history
• Tax payer information (for Gift Aid purposes)
• Gifts in wills

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.

Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
• Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
• Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.

If you make a request, we must respond to you without undue delay and in any event within one month. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

Our lawful bases for collecting or using personal information to receive donations or funding and organise fundraising activities are:

• Legal obligation – we have to collect or use your information so we can comply with the law, in particular with reference to Gift Aid claims with HMRC. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.

• Directly from you

Information on donors will be kept for a minimum of six years but no more than ten years.

For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above. 

• Legal bodies or authorities, in particular HMRC.

If you have any concerns about our use of your personal information, you can make a data protection complaint to us:

Email: info@thetwostjamestrust.org.uk or by Post: 4 Pinewood Close Gerrards Cross Bucks SL9 7DS

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. The ICO’s address:

ICO Head Office
4th Floor, No.3 Circle Square
5 Hawkshaw Street
Manchester
M1 7BL

Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint